Olby Shaju, , , , ,

Project Portfolio

Partial List of Projects and Customers

·        Portfolio 1

·        The strategic objectives of reducing communication, cost and increase consistency and accuracy by increasing automation in reports. This gave an effective 90%-time reduction in manual report preparation because of automation. This gave a result of 85% reports being automated from earlier 60% by achieving the objective.

·        With another strategic objective to increase the usage of Agile methodologies in projects by 50% which gave better utilization of resources using Agile methodology. This resulted in Agile adoption increase from 25% to 45% by achieving the given strategic objective.

·        Portfolio 2

·        With the strategic objectives of simplifying the tools and the work by doing the right work and eliminate duplication of effort and to increase the productivity of resources which gives the simplified process and reduced the manual entry. Reduced duplication of effort and the process with different tools. This gave an achievement of removing unwanted fields in the tools by 30% and reducing duplication of effort by each resource and saved portfolio license cost by 40% which helped in delivering the strategic objective.

·        Portfolio 3

The strategic objective was to increase the project success and to minimize the portfolio underspending by efficiently utilizing resource/ cost. This gives the better transparency and early indication of project failure and consistency in spending without much wastage. This resulted in implementing PPM system successfully and started monitoring projects and helps in identifying underspending sub-portfolio. Achieved receiving the transparency of projects within each sub-portfolio from 5 to 120 and reduced underspending in the portfolio by 25%. This helped in delivering the strategic objective of project success from 60 to 75% and quarterly review of projects and programs reduced underspending in portfolio which allowed to start new projects and programs by minimizing underutilization.

o   Managing the Onsite and offshore team of Project Controllers and implementation professionals. Initiated PMOaaS methodology for Scheduling & Cost Management. Change Management/ Adoption – Mentoring & Coaching the Project Managers, Project Controllers, Accountable Resources and Team Members for the adoption of PM Methodology.

o   Controlling more than 146 projects of IT projects running across the globe using PMOaaS method. Representing the Strategic Portfolio and Project Planning Group. Mentored more than 20 Professionals on attaining MS Project Certification

o   Manage project status, portfolio reports, resource updates, and earned value. Financial Analysis, Cost report, EVM and S curve report analysis and resource management. Review and audit portfolio of projects managed by project controllers & managers.

o   Project Template Management/ Project Estimation Tool using MSP. Maturity Management / Project Reviews/ EVM. Data Quality / Adhoc reports using Excel Services. Project Scheduling Audit and Metrics Management. Project Portfolio Management and Status Report Update

o   Best Practices improvements for PM/ PgM/ PfPM/ EPPM. Process improvements/ Documentation & Training Material Development. Project Server/ UMT360 Administration & Troubleshooting.

Tools Used:

MS Project, Project Server 2016/ Project Online, UMT360 Financials, @Risk, Fluentbooks Fluent Pro, MSP Cost Estimation Tool, Steelray Project Analyzer Auditing Tool, JIRA, ADO, Power BI.
  • Sr. Project Manager for EPPM implementation using P6 project for GE Energy, Chicago, USA
  • Primavera Requirements gathering and implementation for GE Power & Water for the team size of 15 and budget of USD 1.2m. Role as Project Manager.
  • IRCON, Role as Project Manager
  • Konkan Railway Corporation Ltd. Role as EPPM Implementation Advisor
  • GE Power Conversion, Berlin, Germany, Role as Lead Consultant
  • GE Power Conversion, Rugby, UK, Role as Lead Consultant
  • GE Power Conversion, Chennai, India, Role as Lead Consultant
  • GE Power Conversion, Massy, France, Role as Facilitator
  • Faysal M. Qahthani Sons, Saudi Arabia, Role as EPPM Implementation Advisor
  • Qatar Petroleum, Qatar, Role as EPPM Implementation Advisor
  • CADD Centre, Primavera EPPM Rollout, Role as Role as Program and Portfolio Manager
  • FL Smidth, Chennai, Role as Consultant
  • EMAS, Chennai, Role as Consultant
  • Utilities client, California, US, Role as Project Management Advisor for PMO, EPPM and EV Metrics
  • Faysal M. Qahthani Sons, Saudi Arabia, Role as Project Management Advisor
  • GE Power Conversion, Massy, France, Role as Facilitator
  • DyTech, Bangalore, Role as Consultant
  • TNEB, Chennai, Role as Project Management Advisor
  • Integration of Primavera, HMS Time Control and SAP using the HMS data interface, for GE Energy, Chicago, USA - Role as Consultant.
  • Pilot project on interface between Primavera and Navisworks to generate 4D Scheduling for GE Energy, Chicago - Role as Project Manager.
  • Identifying the Need, writing Functional Specification, Testing and Approving the Interface, Role as Consultant
  • Primavera and SAP Integration for GE Power Conversion, Germany
    • Timesheet update of actual in SAP and Primavera
    • Project creation from SAP to Primavera
    • Resource Pool Creation and Update in Primavera
    • Milestone creation from SAP to Primavera
  • Primavera and Time Booking integration for GE Power Conversion, Brazil
    • Timesheet Definition
    • Updating Actual from Timesheet to IFS accounting system and Primavera
  • Primavera and Time Booking System interface for GE Power Conversion, UK and India
    • Defining Timesheet in replacement to Primavera Timesheet
    • Updating actual from Timesheet to Primavera
  • Migration of Database and application of all Power Conversion units to centralized Data center, Role as Project Leader
    • Primavera and third party integration (Ariba) for Tech M in Hyderabad, role as Project Manager.
  • PMOaaS Support to O&G project plan and cost management for IT projects – Role as Advisor.
  • Business Development support to Tech Mahindra – Role as Sr Business Consultant.
  • Business Development and Training Support to CADD Centre Network across India.
  • Global Support for Primavera to all client units in Brazil, UK, France, Germany and India for GE Power Conversion – Role as Project Manager.
  • Migration of projects from P3 to P6 for FMQ, Saudi Arabia
  • Migration of projects from P3 to P6 for Qatar Petroleum, Qatar. – Role as Consultant.
  • Primavera and Microsoft Office Project Support to CADD Centre and its network.
  • MSP and Project Server 2013 Implementation, training and adoption for O&G, USA – Role as Consultant.
  • MSP and Project Server 2010 Implementation, training for Wipro – Role as Consultant
  • MSP and Project Server 2007 Implementation, training & support for Ashok Leyland – Role as Advisor
  • MSP and Project Server 2007 Implementation, training & support for NRSC, Hyderabad – Role as Advisor
  • MSP 2010 Implementation to ADP – Role as Facilitator
  • Project Server 2007 Implementation for VATech Wabag, Chennai in Project Manager Role
  • MSP and Project Server 2007 implementation for Tyco, Bangalore in Project Manager Role
  • MSP 2007 implementation for ISRO Civil Engineering Division in Project Manager Role
  • MSP 2007 implementation to Bhoruka Power Corporation, Bangalore in Project Leader Role
  • MSP 2003 implementation to BHEL, Bangalore in Project Leader Role
  • MSP 2003 implementation to HAL, Bangalore in Project Leader Role
  • MSP 2003 implementation to EPIL, Chennai
  • MSP 2003 implementation to BALCO, Raichur
  • MSP 2003 implementation to CCCL, Chennai
  • MSP and Project Server 2003 implementation for TVS, Hosur in Project manager Role
  • MSP and Project Server Implementation & Training to CADD Centre, India – 2000 to 2007 versions.
  • Controlling SAP Implementation and other 70 IT projects with resources and EV metrics & Portfolio measurement for IT, Utilities client, California, USA using MS Project and Project Server.
  • Developed IT Schedule template with resources using MS Project for O&G client, California, USA
  • EPC Infrastructure projects to PG&E - Scheduling and Resource management with EV metrics for GE Energy Client, Chicago, USA. Managed more than 30 projects using Primavera P6.
  • SCADA projects with budget more than $300k to PG&E – Scheduling and Resource management with EV metrics for GE Energy Client, Chicago, USA. Managed more than 60 projects using Primavera P6.
  • Primavera Implementation schedule with resource loading for Tech M projects to GE Power and Water using Primavera P6.
  • Lifts and Escalator scheduling and monitoring services using Primavera P6 to Johnson Lifts Pvt. Ltd. For Chennai Metro Rail Corporation
  • Metals, Test Benches Schedule & Resource Management; for GE Power Conversion, Germany and UK using Primavera P6
  • Software Project, CMMI Template, ICS/IT Infrastructure schedule & Resource, for GE Power Conversion, Chennai using Primavera P6.
  • E-sourcing portal schedule, for GE Power Conversion, Chennai using Primavera P6.
  • Oil Wellhead, Observation Wellhead and Water Wellhead schedules with resource and cost loading to FMQ, Saudi Arabia using Primavera P6 for Saudi Aramco Client.
  • Trunkline and Flowline schedules with resource and cost loading to FMQ, Saudi Arabia using Primavera P6 for Saudi Aramco Client
  • Cross country Pipeline project for HPCL, Mumbai using Primavera P3
  • Pipeline Fabrication for Reliance Petroleum Limited, Jamnagar using Primavera P3
  • Project and schedule restructuring with proper WBS, activities and resources for Flowline Tie-In, PDHMS works, RO Plant Construction to FMQ, Saudi Arabia using Primavera P6 for Saudi Aramco Client.
  • Shoe Manufacturing Schedule, Farida, Chennai using MS Project.
  • Wagon Construction schedule with resources for Delhi Metro Rail by BEML, Bangalore using MS Project.
  • Shut Down Maintenance Schedule with resources for IOCL using Primavera P3.
  • Power Plant Construction Schedule with resources, Bangalore using Primavera P3.
  • Sewage Treatment Schedule for TWAD, Chennai and Tamil Nadu region using MS Project.
  • Shopping Complex Schedule, Chennai City Center, Chennai using MS Project.
  • Bus Manufacturing Schedule with resources and cost for Ashok Leyland, Chennai using MS Project.
  • Initiating and Financial Analysis for PMOaaS for Utilities cleint.
  • Analyzed the feasibility of 4D Scheduling for GE Energy, Chicago.
  • RFP and Defense Presentation for Tech Mahindra, Hyderabad
  • Analyzing the Data Center migration to external vendor for GE Power Conversion, Chennai
  • Launching of new Multimedia programs for CADD Centre
  • Launching of new CADD programs for CADD Centre
  • Launching of new Project Management programs for CADD Centre.
  • Organizing and present in Seminars, Workshops, Conferences for various different clients.
  • Acquiring REP Status programs.
  • Enlarging the REP status network with different education consultants.
  • Tie-up with US Client for setting up of CADD team and offshore office in India.
  • Tie-up with Saudi Client for Primavera Implementation.
  • Initiating new Programs.
  • Opened two new offices for Business Development.
  • Vendor Management
  • Analyzing new products and analyzing contractual terms for new consultants and products.
  • Pioneering in launching new products to the market.
  • Role of Business Analysis done for Primavera, MSP, CAD and Multimedia for the following clients:
    • ISRO
    • BEL, BEML
    • Bhorukha Power Corporation
    • Dytech, General Electrical
    • Tyco
    • ENMAS, EMAS
    • Ashok Leyland, CCCL
    • L&T, L&T Infotech
    • Kalpakkam Thermal Power Plant
    • BHEL, FLSmidth
    • BGR Energy, Ansaldo Boilers
    • GE Power & Water & Chevron Corporation
    • Etc,...