Olby Shaju, , , , ,

Profile

Experience summary

Managed 8 different office locations with 200+ team members and spearheaded the Project Planning & Management Business unit on Project Management and its related services. Strategic consultant with execution achievement to deliver on companies’ strategies.

Exceptional ability to recruit, develop and retain teams with best talents. Identifying projects and allocate team members. Report status on headcount and utilization. Interview, selection of candidate for different clients and to build team. Hold regular team meetings with Team Members to ensure that there is constant flow of information and knowledge dissemination – Issue logs, issue resolution. Identify potential people issues amongst the team & resolve the same on a proactive basis.

Conduct employee evaluations, meetings for formal annual reviews, Merit Increase and / or promotion readiness reviews. Address performance issues with individuals as they arise.

Preparing the RFP’s, Defense and reviewing the Proposals to be presented to the customer for the Primavera suite of products. Increased business YOY in range of 10 to 20%. Opened 2 new office locations. Developed 30+ different programs, 7 materials related to Project Management & EPPM. Attending regular conference and Client calls to understand the customer requirements and keep them abreast of the status of the activities and tasks. Planning the different marketing activities to achieve the monthly, quarterly, half yearly and annual targets
#BusinessDevelopment #PracticeHead #EPPM

Created a framework to establish standard performance measures based on organizational strategic goals and objectives. Overlook all company projects/programs execution and align within the portfolio of projects. Effectively managed governance of 150+ projects. Oversee projects costs and makes sure they are well managed. Advisor in improving project management standards, Improved customer base and implemented Project Management standards and EPPM using MS Project and Primavera to more than 50+ corporate and 500+ corporate individuals. Change Management/ Adoption - Coaching the Project Managers, Project Controllers, Accountable Resources and Team Members for the adoption. Monthly project reviews, check governance and agile assessment for IT projects >$1MM executed in different geographical locations.

Built PMOaaS (PMO AA Service) team of 15+ Controllers and developed service catalogue. Increased senior management transparency into project status, cost, resources, EVM and potential business impacts by standardizing PM reporting process across business units. Enabled visibility into KPI’s and provided quality in performance measurement of Financial Analysis, Cost report, EVM and S curve and resource analysis. Conduct on boarding session to new Project Managers, Controllers and new PMO resources. Maintaining the training library and PMO service catalogue.

Managed Schedule quality using Steel ray Project Analyzer, which checks the DCMA 14-point assessment. Reduced annual license numbers by 700+ users and saved on the recurring license cost. Automated Portfolio reports using EPPM and reduced manual report preparation time. Develop future roadmap and lead the Project Controllers.

#PMO #ProjectManagementOffice #PortfolioOffice #PMOaaS #DCMA #ScheduleAnalysis

Controlling & monitoring 100+ projects of EPC and SCADA Infrastructure projects using Primavera. Experience developing Work breakdown structure, critical path analysis, schedule analysis, resource FTE’s & histograms, Business case financial analysis, NPV, ROR, Project Performance metrics and S curves. Financial Analysis, Cost report, EVM and S curve report analysis and resource management.

Major contribution in converting the excel portfolio reports to Primavera based reports by reducing the manual effort which were used long time. This reduces 40 man-hors each month. Automated Portfolio reports using EPPM and reduced manual report preparation time. Developed 20+ different Project plan templates. Generating various reports like look ahead, in progress and delay activities.

Implemented automation in Project Server to select template, apply high level top down estimation and apply split for CAPEX tasks using cost category for cost loaded projects. Implementation of Cost Loaded Scheduling. Improved Project Plan and Resource Management usage from 5 projects to 100 projects in a period of 6 months with improved quality metrics. Developed Cost loaded schedule template for Cost/ Financial/ EV management and to generate S curves.

#ProjectControls #ProjectSchedule #CostLoaded #ResourceLoaded #EVM #EarnedValueManagement #CostFinancialAnalysis

·    Developed project framework and business case. Used Waterfall and Agile/ Scrum Methodology. Conducted Scrum standup meetings as Scrum Master. Given Recommendation to Product owner as SME in backlog prioritization. Coaching of teams and stakeholders for Agile Scrum and in usage of JIRA. Used JIRA for product backlog, testing and defect management as Scrum master and test lead.

·        Preparing the Project Management plan and other documents as per the expectations /requirements of the customer. Managing onsite and off-shore project development teams. Assigning jobs to the team members and ensuring that the team roles / responsibility is rightly assigned and achieved. Forecasting workload and scheduling staff and resources to meet anticipated workload within scheduled time thereby enhancing efficiency and meeting deadlines.

·        Monitoring the project progress and Updating the weekly progress to the client and key stakeholders. Getting the Sign-off from the client at the end of phase / project. Develop Lessons learned for the project and updating all the project documents in the internal system.

·   Identifying key stakeholders and their role in the project. Selecting appropriate technologies for development approach. Participated in various workshops and recommended decision for the stakeholders. Change agent by introducing Schedule and automation of metrics from 5 to 150+ projects. Implementation of PPM in one unit is taken as a pilot and used for implementation across enterprise.

·        Requirements Gathering for the usage of tools Enovia PLM, Oracle OTM and Primavera EPPM. Functional Analysis of different requirements and deciding on the appropriate solution for implementation. Involved in using CEMLI and RICE methodology for requirement analysis and reducing legacy application. Recommended in reducing legacy application from 170 to 30 applications.

·        Managed some of the major projects like:

o   Agile transformation

o   Migration of On-Prem project server and UMT360 to Project Online and UMT360 Cloud.

o   Instance Consolidation project.

o   Project Server 2013 implementation.

o   Oracle Primavera implementation projects.

o   Primavera and SAP integration projects.

o   Process Simplification projects.

o   Pipeline and Fabrication projects

#ProjectManagement #ProgramManagement #EPPM #P6EPPM #MicrosoftProjectOnline #ChangeAgent #MonitoringProgress #Waterfall #Agile

·        Implemented 10+ EPPM projects. Built EPPM Competency teams in 5 Organizations. 20+ years of experience in using Primavera (P3) and Oracle Primavera P6 EPPM, for scheduling, resource & cost management, portfolio reporting, monitoring, controlling, EVM, implementation, support, and training.

·        Design, develop and test in different phases of project. Involved in analysis and architectural meetings. Introduce portfolio management and facilitate strategic decision making. Integrating with SAP using Web Services and using the HMS time control module. Developed Cost Management solution. Implemented Earned Value measurement using effort and cost.

·        Configuring Oracle Primavera P6 based on business requirements. Creating and configuring EPS, OBS, WBS and Activity levels. Creating and configuring Project Codes, Activity Codes, Activity Steps and templates. Create and configure Roles and resource structure. Prepare dashboards for capacity planning and portfolio analysis. Configure use of top down estimation, filters, views and custom fields for better management of projects.

#OracleP6EPPM #P6EPPM #PrimaveraP6EPPM #OraclePrimaveraP6

·   Implemented 10+ EPPM projects. Built EPPM Competency teams in 5 Organizations. 19+ years of experience in using Microsoft Project & Project Server/ Project Online, Sensei for scheduling, resource & cost management, portfolio reporting, monitoring, controlling, EVM, implementation, support, and training.

·  Design, develop and test in different phases of project. Involved in analysis and architectural meetings. Configuring project server/Online based on the business requirements. Implemented Cost loaded scheduling using the UMT360 module. Resource analysis and reporting on overallocation and under allocation of resources for resource managers and for project managers on the project.

·   Implemented automated solution in Microsoft project for selection of required templates and in preparing the high-level project plan using the high-level estimation setup. Implemented cost-based capex splitting in Microsoft project for cost loaded projects. Implemented DQ automation for integrating project plans with project server and online.

·   Creating PDP’s, ECF’s, RBS, Departments, tables, fields, views, groups, filters. Managing the project enterprise global. Managing and supporting the security groups, categories and user’s permissions to manage projects and resources within the organization. Manage Queues and Force Check-in enterprise objects. Creating and maintaining resource calendars. Creating and maintaining the project sites and required schedule templates. Managed the financial tables and its timeline using the UMT360 settings. Task management and approvals for team members and project managers. Supporting and troubleshooting Project Server 2013 and UMT360 Administration for IT team.

#MicrosoftProject #MSP #MicrosoftProjectServer #MicrosoftProjectOnline #MSEPPM #UMT360Financial #FluentPro

Positions held

Working as Director/ Advisor with CAPPM (Centre for Advanced Practical Project Management)
  • Mentoring, Coaching, Training, Implementation, support and advisory services on SAFe Agile, PMI, PMO, PPM - Project Portfolio Management using Oracle P6 EPPM and Microsoft Project Online, Targetprocess, ADO, JIRA & UMT360

Monthly project reviews and agile assessment for IT projects >$1MM in different geographical locations. Manage Schedule quality, which checks the DCMA 14-point assessment. Managed the Portfolio Governance and created & managed portfolio roadmap.

Automated Portfolio reports using EPPM and reduced manual report preparation time using Excel and Microsoft Project. Increased the agile project training and adoption from 25% to 45%.

Change agent by introducing Schedule management and automation of metrics from 100 to 2000+ projects. Managed migration of on-prem project server and UMT360 to Project Online and UMT360 Cloud. Manages new releases using Agile Scrum and communicate issues and fixes with stakeholders – Internal, Microsoft, UMT360 and other vendors Used JIRA for product backlog, testing and defect management as Scrum master and test lead.

Slashed annual license numbers by 700+ users and saved on the recurring license cost.

·        Lead the Oracle Primavera EPPM US Competency team and operations. Work with project management and practice area solution architects to develop solution: scope, responsibilities, assumptions, estimates, resource and cost models, risk assessment, environmental factors, and pricing models. Conduct internal trainings, develop new industry process and solution & conducting workshops. Preparing the RFP’s, Defence and reviewing the Proposals to be presented to the customer for the Primavera suite of products. Improve the presentation, training material and other project documents and templates.

·      Implemented EPPM in Fortune 500 Company, which is taken as a Pilot implementation in Fortune 10 Company for EPPM Enterprise wide implementation and playing Advisory role. Change Management/ Adoption - Mentoring and Coaching 20+ Project Managers, Project Controllers, and Program Managers for the adoption. Advisory for the Fortune10 Enterprise wide EPPM implementation & successfully completed.

·      Managing Portfolio of projects 150+ and 300+ proposals of IT projects running across the globe using PMOaaS method. Representing the Strategic Portfolio and Project Planning Group. Manage project status, portfolio reports, resource updates, and earned value. Financial Analysis, Cost report, EVM and KPI report analysis and resource management. Migration and Consolidation of 2 project server instances using Fluent books FluentPro.

·      Reduced Cost Estimation time from 1 week to 1 day introducing new method. Implemented Sensei Agile tool and Cost loaded project plan integrated with UMT360.

·      Work on building and leading the Primavera and MS Project Server EPPM Competency team. Work with project management and practice area solution architects to develop solution: scope, responsibilities, assumptions, estimates, resource and cost models, risk assessment, environmental factors, and pricing models. Conduct internal trainings & workshops. Implementation of MS Project Server from scratch. Developing the WBS and templates for different business streams and generating the standards and process.

·   Report status on headcount and utilization. Interview, selection of candidate for different clients and team building. Preparing the RFP’s, Defense and reviewing the Proposals to be presented to the customer. Billing all the team members in different projects. Coordinating with the Onsite and offshore team in identifying the requirements. Performance evaluation and discussion for team members.

·        Improved Project Plan and Resource Management usage from 5 projects to 100 projects in a period of 6 months with improved quality metrics. Controlling more than 146 projects of Downstream IT projects running across the globe using PMOaaS method. Representing the Strategic Portfolio and Project Planning Group. Manage project status, portfolio reports, resource updates, and earned value.

·    Financial Analysis, Cost report, EVM and S curve report analysis and resource management. Major Contribution in converting the excel portfolio reports to Primavera based reports by reducing the manual effort which were used long time which reduces 40 manhours each month.

·    Upgrading P6EPPM and integration of SAP using HMS time Control. Requirements gathering for the implementation of Enovia PLM, Oracle OTM and Oracle Primavera P6 EPPM. Used CEMLI and RICE methodology for the requirements analysis and in reducing the legacy application.

·    Functional, Technical & Business Consultant for Project Management based on PMBOK, Oracle Primavera implementation, support and training, and Microsoft Project Server implementation, support and training. Conducting PMP Preparatory and CAPM Preparatory training program.

·    Consultant for major associates in preparing the proposal and in discussion of finalizing the order and closing with support on requirements gathering, presentation and negotiation. Lead Project Management and Project Controlling Consultant for Consultants of Government Contracts. Involved in discussion of finalizing orders with major clients from Japan and GOI for structural Engg projects in Tamil Nadu..

·   Oracle Primavera implementation and PM best practices. Project Scheduling and controlling of Power Conversion jobs and Engineering works. Requirements gathering and analysis for EPPM implementation of Primavera. Writing functional specification and finding out the interface and testing from Primavera side for integrating SAP and Primavera with internal Time Booking System and for some automatic interface.

·   Global Primavera support Head for the Primavera users of Brazil, Germany, UK and France. Recruitment and Selection of Primavera resources to the team. Managed the team of Primavera functional, Technical and IT with team size of 10.

·       Primavera Implementation and Testing for German and UK unit. Planned and supported the migration of Primavera infrastructure to IBM server. Tracking and Monitoring of Primavera and SAP integration project development.

Growth Path:
    1. Jun’01- Mar’03           Engineer – Project Planning & Management, Bangalore
    2. Apr’03- Jul’03            Leader – Customer Care Operations, Bangalore
    3. Feb’03- May’03          Head – Project Planning & Management
    4. Jun’03– Jul’03           Territory Manager, Chennai
    5. Aug’03- May’05         Business Manager, Chennai
    6. Jun’05- Apr’07          Location Head – Chennai
    7. May’07- Jun’08         Business Head – DCB, Chennai
    8. Jul’08 – Sep ‘09        Business Head / Practice Head – Project Management (India & Overseas

·        Spearheaded the Project Planning & Management Institute Business unit of CADD Centre on Project Management and related services. In-charge of Indian and International Business and operations in India for Project Management. Heading the EPPM and Project Management Competency Team. (Managing the Project Team, Training, Business, Development Team, Presales and Sales Team). Report status on headcount and utilization. Provide leadership, motivation and direction for the team, maintaining high department morale and ensuring staff retention. Provide PM Standard, methodology and EPPM implementation advisory to various clients.

·     Write employee evaluations and conduct employee evaluation meetings for formal annual reviews, Merit Increase and / or promotion readiness reviews. Address performance issues with individuals as they arise. Responsible for the salary review process for the practice, determining recommendations for salary increases and / or promotions, in line with corporate guidelines and individual Consultants performance. Manage employee actions such as promotions, appraisals, terminations and discipline issues

·    Work directly with Resource Manager/Operations to influence the allocation of team to the Projects. Maintain working relationships with other departments such as Demand, Delivery, Product Strategy, R&D, Product Support and Pre-sales Managing the R&D Technical Team and Operations and Marketing Team across India.

·        Imparted training on Primavera, Mechanical Desktop and MS Project to working professionals and staff. Guiding staff and students in projects of AutoCAD and Primavera.

·    Career Counselling and staff development program to Colleges and Institutes. Guiding in improving the business for institutes. Also was doing Course Coordinator job for Continuing Education Cell, Government Polytechnic and conducting programs to students and refresher programs to Staff members.

Developed schedules and prepared monthly and weekly reports using Primavera and also tracking & achieve target.  Worked for the clients HPCL and Reliance Petroleum Ltd. Formulated Cross Country Pipeline Plan and Pipeline Fabrication plans in Primavera.
Imparted training and teaching AutoCAD to the students.